PEPFAR's annual planning process is done either at the country (COP) or regional level (ROP).
PEPFAR's programs are implemented through implementing partners who apply for funding based on PEPFAR's published Requests for Applications.
Since 2010, PEPFAR COPs have grouped implementing partners according to an organizational type. We have retroactively applied these classifications to earlier years in the database as well.
Also called "Strategic Areas", these are general areas of HIV programming. Each program area has several corresponding budget codes.
Specific areas of HIV programming. Budget Codes are the lowest level of spending data available.
Expenditure Program Areas track general areas of PEPFAR expenditure.
Expenditure Sub-Program Areas track more specific PEPFAR expenditures.
Object classes provide highly specific ways that implementing partners are spending PEPFAR funds on programming.
Cross-cutting attributions are areas of PEPFAR programming that contribute across several program areas. They contain limited indicative information related to aspects such as human resources, health infrastructure, or key populations programming. However, they represent only a small proportion of the total funds that PEPFAR allocates through the COP process. Additionally, they have changed significantly over the years. As such, analysis and interpretation of these data should be approached carefully. Learn more
Beneficiary Expenditure data identify how PEPFAR programming is targeted at reaching different populations.
Sub-Beneficiary Expenditure data highlight more specific populations targeted for HIV prevention and treatment interventions.
PEPFAR sets targets using the Monitoring, Evaluation, and Reporting (MER) System - documentation for which can be found on PEPFAR's website at https://www.pepfar.gov/reports/guidance/. As with most data on this website, the targets here have been extracted from the COP documents. Targets are for the fiscal year following each COP year, such that selecting 2016 will access targets for FY2017. This feature is currently experimental and should be used for exploratory purposes only at present.
Years of mechanism: 2008 2009
ACTIVITY HAS BEEN MODIFIED IN THE FOLLOWING WAYS:
Community Grants will continue to support South Africa's most promising small community and faith-based
organizations making significant contributions to the fight against HIV and AIDS. Major emphasis areas for
this activity are training, procurement of basic equipment, and local organization capacity development.
The strategic direction of Community Grants is evolving with an increasing focus on economic
strengthening. Community Grant Coordinators will help facilitate economic strengthening by continuing to
link community and faith-based organizations funded through Community Grants with larger PEPFAR
partners and South African Government departments to build capacity and ensure project sustainability.
As the strategy evolves, a significant emphasis will also be placed on income generation activities, such as
supporting their IG initiatives and training Grantees on grant writing and fund raising, thus enabling our
programs to benefit from multiple sponsors. Another focus area for funding will be program-sponsored, self-
sustainable income generation businesses, such as bakeries, sewing projects, and bead making. This
advancement will allow Coordinators to remain responsive in the ever-changing nature of the HIV and AIDS
pandemic.
-------------------------
SUMMARY:
The Ambassador's HIV and AIDS Small Grants Program in South Africa will use PEPFAR funds to continue
to support South Africa's most promising small community and faith-based organizations making significant
contributions to the fight against HIV and AIDS. Major emphasis areas are commodity procurement and
human resources. The activities target PLHIV and their families and caregivers, community volunteers,
CBOs and FBOs.
BACKGROUND:
The Ambassador's HIV and AIDS Small Grants Program in South Africa (Small Grants) has had three
tremendously successful years. Out of over 1,000 applications, the South Africa Mission has entered into
agreement with 237 small community-based organizations (FY 2005, FY 2006, and FY 2007) in the areas of
prevention, hospice care, home-based care, treatment support, and care for orphans and vulnerable
children. Funded projects are located in nine provinces, primarily in disadvantaged rural areas. The average
funding amount is approximately $10,000. Programs supported with Small Grants funds provide service
delivery that directly impacts communities and people affected by HIV and AIDS. The USG PEPFAR Task
Force is increasingly linking community and faith-based organizations funded through Small Grants with
larger PEPFAR partners and South African Government departments to build capacity and ensure project
sustainability. Small grants projects generate positive publicity for PEPFAR and goodwill in communities.
The Mission has established guidelines and review procedures to ensure that strong applications are
considered for funding through a fair, transparent process. Criteria for selection include: improvement of
basic conditions at the community level; benefit a substantial number of people in the community; be within
the means of the local community to operate and maintain; and quick implementation of grant within one-
year agreement period. Grants must conform to the PEPFAR Small Grants Guidelines. Projects are
reviewed by a technical Mission Health Committee and supervised through the Embassy and each
Consulate General by State Department Small Grants Coordinators. Based on experience in FY 2005, FY
2006 and FY 2007, the USG PEPFAR Task Force anticipates the strongest applications for FY 2008 will be
in the areas of (1) care, particularly hospice and community-based care, and (2) orphans and vulnerable
children.
ACTIVITIES AND EXPECTED RESULTS:
The next round of applications and approvals for Small Grants has begun (with anticipated FY 2008
funding). Given three successful years of the program, the USG PEPFAR Task Force expects to fund
approximately 30 community and faith-based organizations that will assist HIV-infected individuals and their
families with clinical and physical care, psychological care, spiritual care and social care, as well as
elements of the preventive care package for adults and children. Anticipated activities include the provision
or referral for psychosocial support and household support including assistance with house cleaning,
cooking, feeding and changing of linens. Some Small Grants grantees will be involved in pain and symptom
recognition and referrals to health care facilities as necessary. Referral for counseling and testing, treatment
and ARV services will also be part of the care package. For organizations working in home-based care, the
use of preventive measures such as the use of gloves, will also emphasized. Grantees will message and
mobilize for cotrimoxazole prophylaxis, screening for TB, and referral for appropriate opportunistic infection
management. Grantees will make and effort to ensure equitable access to care services for both males and
females and advocate for increased participation by men in service delivery.
ACTIVITY 2: Monitoring of Small Grants
The Small Grants Program monitors grantees on a regular basis to ensure financial and technical
compliance as well as to review organizational capacity to adequately implement the program.
These activities support the South Africa Mission's Five-Year Strategy by providing support to and building
capacity in small local organizations working at the community level. These activities also contribute to the
PEPFAR goals of providing care and support to 10 million HIV-affected individuals.
New/Continuing Activity: Continuing Activity
Continuing Activity: 13921
Continued Associated Activity Information
Activity Activity ID USG Agency Prime Partner Mechanism Mechanism ID Mechanism Planned Funds
System ID System ID
13921 3117.08 Department of US Department of 6653 1235.08 Small Grants $300,000
State / African State Fund
Affairs
7478 3117.07 Department of US Department of 4433 1235.07 Small Grants $200,000
3117 3117.06 Department of US Department of 2716 1235.06 Small Grants $300,000
Table 3.3.08:
partners and South African government departments to build capacity and ensure project sustainability.
As the Community Grants strategy evolves, a significant emphasis will also be placed on income generation
activities, such as training Grantees on grant writing and fund raising, thus enabling the programs to benefit
from multiple sponsors. Another focus area for funding will be program-sponsored, self-sustainable income
generation businesses, such as bakeries, sewing projects, gardens, brick and bead making. This
advancement will allow Coordinators to remain responsive in the ever-changing nature of the HIV/AIDS
pandemic and encourage the projects to become self-sufficient.
The Small Grants program aims to support OVC in South Africa to have equal access to basic essential
services. The USG acknowledges the invaluable role that small community-based organizations and
caregivers play in caring for OVC, and therefore funds, supports and capacitates small NGOs and small
CBOs through the provision of funding for direct services and training to enable better community
responses in caring for OVC within their care and reach. The Ambassador's HIV and AIDS Small Grants
Program will use FY 2008 PEPFAR funds to continue to support South Africa's most promising small
community and faith-based organizations making significant contributions to the fight against HIV and AIDS.
Major emphasis areas for this activity are training, procurement of basic equipment, and local organization
capacity development. The target population for these activities is OVC, HIV-infected infants and children,
their families and caregivers, community volunteers, community-based organizations (CBOs), faith-based
organizations (FBOs) and non-governmental organizations (NGOs).
agreement with 237 small community-based organizations (FY 2005, FY 2006, & FY 2007) in the areas of
approximately 95 community and faith-based organizations assisting OVC in FY 2008. These organizations
are expected to reach 17,000 OVC with the following services: nutritious meals; educational activities
including HIV prevention messages; regular home visits; assistance in birth registration and accessing
government social security grants; psychosocial support and training in the establishment of food gardens.
Anticipated activities include training for caregivers, stipends for caregivers, basic equipment for
orphanages such as bedding and kitchen equipment, transportation costs for OVC, educational materials,
and nursing supplies.
Examples of programs funded in FY 2007 include: St. Anna and Joachim Roman Catholic Organization, a
faith-based organization in King Dinizulu Township, KwaZulu-Natal that provides care to more than 476
OVC. Members of the local Catholic church started the organization when they saw a growing number of
orphans in the community who needed care, but were receiving little or no support. Volunteers from St.
Anna and Joachim visit child-headed households provide food, help OVC gain access to government grants
and services, assist with school uniforms, provide psychological support, and encourage community
involvement with OVC. A small grant of $10,000 will help train the caregivers and fund small stipends to
support the St. Anna and Joachim caregivers. Caregivers training typically include identification training for
cases of vulnerability, abuse, ill health and HIV/AIDS infection and information and mechanisms for referral
to access other Government services. Basic parenting skills, nutrition and food gardening, health and
hygiene normally form part of the training.
Diabashe Day Care Center and Orphanage, a small CBO located in Mdantsane township outside East
Activity Narrative: London, Eastern Cape, shelters 15 HIV positive orphans. It also provides care to 183 OVC through its day
care center. The center, apart from being a safe haven where children can interact with each other and with
adults in a supportive environment, may also provide daily nutritious meals, access to educational support,
and other support to OVC. Diabashe works closely with government social services, which place orphans at
their Center. A small grant of $10,000 will provide training to Diabashe staff on pediatric AIDS care, as well
as provide the Orphanage with beds, bedding, towels, heaters, and fans. Caregivers will also receive
gloves, first aid kits, nursing supplies, and small stipends.
These activities support the South Africa Mission's Five Year Strategy by providing support to and building
capacity in small local organizations working at the community level.
Continuing Activity: 13922
13922 3118.08 Department of US Department of 6653 1235.08 Small Grants $1,000,000
7479 3118.07 Department of US Department of 4433 1235.07 Small Grants $900,000
3118 3118.06 Department of US Department of 2716 1235.06 Small Grants $400,000
Table 3.3.13:
The U.S. Ambassador's HIV/AIDS Community Grants Program in South Africa will use PEPFAR funds to
continue to support South Africa's most promising small community and faith-based organizations making
significant contributions to the fight against HIV and AIDS. The organizations will receive grants in the
amount of $10,000 and will enter a one-year contract with the USG. Major emphasis areas are commodity
procurement and human resources. The activities target PLHIV and their families and caregivers,
community volunteers, CBOs and FBOs.
The Community Grants program is managed in four locations: Embassy in Pretoria, Cape Town Consulate,
Durban Consulate, and Johannesburg Consulate. Currently, the Coordinators in Pretoria, Cape Town and
Johannesburg have job-sharing positions in place in which each individual works 20 hours per week and
shares the responsibilities of a full-time Coordinator. The Durban Consulate has a full-time person working
35 hours per week. Due to the increase in program funding and administration, each location has also been
allocated a part-time administrative assistant position working 16 hours per week.
The Embassy Community Grants Coordinator is responsible for administering grants in a particular
geographic region and responsible for overall program coordination. This person is the liaison for the
program to key stakeholders at State Dept, CDC and USAID.
The positions at the Consulate are each responsible for administering grants in a particular geographic
region. They report to the Consul General.
The U.S. Ambassador's HIV/AIDS Community Grants Program will support approximately 1,250 caregivers,
across 100 community- and faith-based organizations, with stipends as the result of FY08 PEPFAR funding.
Non-PEPFAR funded positions:
The POL Officer at the Embassy is the Grant Officer and facilitates the legal and technical matters with the
grant agreements. This person oversees the overall management of the program.
An FSN, POL Assistant, works in Pretoria to assist with the grants. 50% of his time is devoted to helping
manage this program.
POL Office Assistant provides some administrative support to this program. This person spends
approximately 15% of her time in this role.
PEPFAR funded positions: The Small Grants Program in South Africa will use PEPFAR funds to continue to
support South Africa's most promising small community and faith-based organizations (CBOs and FBOs)
making significant contributions to the fight against HIV and AIDS. The organizations will receive grants in
the amount of $10,000 and will enter a one-year contract with the USG. Major emphasis areas are
commodity procurement and human resources. The activities target PLHIV and their families and
caregivers, community volunteers, CBOs and FBOs.
The Small Grants Program is managed in four locations: Embassy in Pretoria, Cape Town Consulate,
Durban Consulate, and Johannesburg Consulate. Currently Cape Town, Durban and Johannesburg
Consulates have half-time positions and Pretoria has had a full-time person (Embassy Small Grants
Coordinator) since November 2006. Due to the increase in program funding and administration, Cape
Town, Durban and Johannesburg Consulates will increase staffing hours so that there will be full-time
positions at each location.
The Embassy Small Grants Coordinator is responsible for administering grants in a particular geographic
region and responsible for overall program coordination. This person is the liaison for the program to key
stakeholders at the State Department, CDC and USAID. The positions at the Consulate are each
responsible for administering grants in a particular geographic region. They report to the Consul General.
Non-PEPFAR funded positions: The POL Officer at the Embassy is the Grant Officer and facilitates the
legal and technical matters with the grant agreements. This person oversees the overall management of the
program. An FSN, POL Assistant, works in Pretoria to assist with the grants. Fifty percent of his time is
devoted to helping manage this program. The POL Office Assistant provides some administrative support to
this program. This person spends approximately 15% of her time in this role.
Continuing Activity: 13923
13923 8481.08 Department of US Department of 6653 1235.08 Small Grants $246,613
8481 8481.07 Department of US Department of 4433 1235.07 Small Grants $100,000
Table 3.3.19:
Community Grants requests funds for ongoing International Cooperative Administrative Support Serivces
(ICASS) in the amount of $90,000.
------------
Small Grants requests funds for ongoing International Cooperative Administrative Support Services (ICASS)
in the amount of $81,633. Costs include: Operational Support, Information Management Technical Support,
General Services - procurement & travel, Information Management, Financial Management Services,
Personnel Services and BOE Expenses. Small Grants operations are spread throughout the following
locations: Embassy (Pretoria), Durban Consulate, Cape Town Consulate, and Johannesburg Consulate.
New/Continuing Activity: New Activity
Continuing Activity:
